JTape – AVT Oracle NetSuite Case Study

 In Business Systems, Case Studies, ERP Projects AU/NZ/UK, Wholesale Distribution & Retail

JTape is the UK’s foremost producer of masking and specialist tapes for the Automotive, Marine and Aerospace industries. Established in 2003, JTape exports products globally with substantial markets in the USA and China. JTape work in partnership with major manufacturers and supply private label products, as well as producing many make-to-order products that are sold under the customer’s branding. JTape’s business has been experiencing significant year on year growth and this is forecast to continue.

The Challenge

JTape implemented NetSuite ERP with integrated Order Processing, Warehousing and Manufacturing in 2016. The implementation of NetSuite was able to provide significant improvements across the business. Though the initial implementation of NetSuite has been successful, JTape were soon outgrowing the original manufacturing setup, which was not providing the information needed for an expanding number of products, orders and overall production volumes.

  • The original configuration did not include manufacturing routings, which meant that the operations were planned using spreadsheets. These needed constant updating and integration to keep up to date.
  • There developed a significant disconnect between the scheduled dates for Work Orders and the related inventory requirements; critically important as the finished product often had to be packed in customer specific packaging.
  • Delays in the arrival of the packaging created delays in both completing orders and invoicing / collections.
  • Visibility of the completion dates for customer orders was not accessible to the customer service team which caused a lot of internal communication headaches.

The Need

  • Define standards for the manufacturing effort required to manufacture products.
  • Provide automated assignment to the machine that the product needs to be made on.
  • Provide automated estimation of the production time required.
  • Provide a medium-term projection of the capacity load.
  • Provide bulk scheduling and scheduling capabilities.
  • Provide a digital version of the classic “Production Board”, showing Work Centres and their assigned Work Orders.
  • Provide the ability to update the status of a Work Order based on an action being performed on the shop floor.
  • Provide shop floor based functionality to allow Work Order operations to have actual operational time tracked.
  • Provide the capability to review production capacity when new orders are received, so that Customer Service can provide accurate estimated dates to the customer.

The AVT Engagement

Being a NetSuite customer, JTape went to the NetSuite app store on looking for a solution to their manufacturing needs. They found the listing of AVT Manufacturing Solution for NetSuite and reached out to AVT’s Australian office. AVT was able to understand the requirements immediately, offering a tailored solution. JTape were impressed with the capability of the AVT SuiteApp to help plan and track production and awarded the contract. The AVT Manufacturing solution was able to offer all the key features JTape were looking for to support the production planning and execution needs.

JTape, with the assistance of AVT Services, was able to define the Work Centres, Capacity Profiles and Product Routings that underpin the automated Work Centre assignment and calculation of the estimated time required. Once loaded the AVT Workload Viewer enabled them to look forward across the coming 30 days to identify potential capacity overloads, or where there was space allowing new orders to be inserted. For scheduling , in bulk or order by order, the functionality provided the capability to react quickly to changing circumstances such as machine unavailability.

The AVT Scheduler view provided flexible planning boards (monthly, weekly, daily) with the ability to drag and drop operations from one time slot to another, or one work centre to another. The Planning Board Tiles are able to use colour coding, icons and flexible texts to make the board comprehensible at a glance, while the tile contains JTape set text designed to provide critical data to the viewer.

JTape also deployed the AVT Shopfloor Time Tracking tool which enables the Work Centre supervisor to use a Tablet to flag when an operation is waiting to start, in progress, stopped, or completed. This is reflected on the Planning Board board immediately greatly enhancing awareness across JTape as to the status of each order. The major benefit for JTape from this implementation has been the ability to align the delivery of custom packaging with the planned completion of a Work Order. This has significantly increased JTape’s ability to ship finished products to customers as quickly as possible, resulting in significant improvements to customer satisfaction and cash flow.

Other benefits include:

  • Improved plant utilisation and business productivity.
  • Develop an accurate and real-time view of production.
  • Reduced internal communication by providing access to one system.
  • Improved moral on the shopfloor due to more streamlined operations.
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